Greater Louisville Hamfest 2018 and ARRL Kentucky State Convention Space & Setup Information
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INDOOR SPACES

I'm having fun at Greater Louisville Hamfest 2018 and ARRL Kentucky State Convention! INDOOR SPACE: $8 (Six-foot by 30-inch Table Included)
(Must be registered and paid for by Friday, August 31, 2018.)
GLH-2018 Space & Ticket Information and Order Form

  • Each space includes one 6-foot by 30-inch table. (Cost for a 6-foot space is the same without a table.)
  • All spaces have electricity. An extension cord is required - outlets may be up to 20 feet away.
  • Table locations will be determined based on reservations. Special location requests will be considered, but cannot be guaranteed.
  • An admission ticket is required for each participant. Admission tickets are $7 each in advance or $8 each day of show.
  • INDOOR SPACE REGISTRATION

  • Indoor Space Deadline: Friday, August 31, 2018. Payment in full must be received for indoor spaces by Friday, August 31, 2018. Spaces will not be reserved without payment.
  • After the deadline, spaces with tables and electricity are not guaranteed and, if available, the unassigned table(s) and location(s) are on a first-come, first-served basis only.
  • Space assignments are determined after payment is received. Previous years' participants will receive priority locations. Indoor spaces may be in a row, in and island (8 or more tables only), on an end (1, 3 or more tables) or on a corner (2 or more tables). Specific locations cannot be guaranteed, but we will try to accommodate everyone the best we can. Early registration helps ensure requested locations.
  • Send your order, payment and a self-addressed stamped envelope to:

    Greater Louisville Hamfest Association
    P.O. Box 34444
    Louisville, KY 40232-4444

    ORDER CONFIRMATION

    To confirm your order was received, go to LouisvilleHamfest.com/confirm.htm or click on the Ticket/Space Confirmation button on our LouisvilleHamfest.com website menu at the top of each page.

    INDOOR SPACE SETUP INFORMATION

  • Setup is Friday, September 7, 2018 from 1:30pm - 8:00pm and Saturday, September 8, 2018 from 6:00am - 7:45am. Personnel will not be available for early setups. Do not plan on setting up other times than specified.
  • Overhead Loading Dock Door Limitations: 10 feet wide by 9 feet high.
  • IMPORTANT: Vehicles cannot be driven into the facility. Bring a hand truck, cart, dolly or other device for loading and unloading merchandise. Many need to setup and overhead doors cannot be blocked for extended periods.
  • Vehicles and trailers are not allowed inside the facility during the event.
  • GLHA has one platform hand truck available for use. There is no fee for using the hand truck.
  • Only paid, registered indoor vendors are allowed inside the Salt River Room during setup. The indoor portion of the hamfest will not be open to the general public until Saturday at 8:00am.
  • OUTDOOR TAILGATING

    OUTDOOR TAILGATING - DAY OF THE HAMFEST: $5 per Parking Space
    GLH-2018 Space & Ticket Information and Order Form

  • Each space is a single parking space for a car. Additional or larger spaces for trailers, campers, et cetera will need to pay appropriately based on parking spaces used. Hamfest workers will determine this.
  • Registration for spaces may be in advance, but is not necessary. Spaces may be purchased day of show, subject to availability. Spaces are limited.
  • An admission ticket is required for each participant. Admission tickets are $7 each in advance or $8 each day of show.
  • OUTDOOR TAILGATING SETUP INFORMATION

  • Setup is on Saturday, September 8, 2018 beginning at 6:30am. There is no setup on Friday. Personnel will not be available to assist with early setups outside. Early tailgating setups are not recommended.
  • ADDITIONAL INFORMATION

    PARKING: All parking is free of charge and designated handicapped parking is provided. Heavy equipment, i.e. semi trailers or storage trailers, will not be allowed in the parking area. Parking is not allowed in the Conference Centre fire lane/loading door area.

    OVERNIGHT CAMPING: Free overnight camping is available at the Paroquet Springs Conference Centre parking lot. There are no hookups available and dumping is not allowed.

    COMPLIANCE WITH LAWS, RULES AND REGULATIONS: Indoor Space and Outdoor Tailgating participants agree to comply with all laws, regulations and ordinances, whether Federal, State and/or municipal regarding all of its activities in the Premises and regarding all of its installations, displays and exhibitions in the Premises. Special Attention: No Smoking in the Conference Centre. No Food, Beverage or Alcohol may be brought in or removed from the Centre.

    FOOD & BEVERAGES: Food and beverage sales by anyone other than Paroquet Springs Conference Centre are not permitted on the premises.

    LIQUOR LICENSE: Paroquet Springs Conference Centre has a liquor license for convention or tradeshow activities. Under no circumstance can alcoholic beverages be brought into or onto Paroquet Springs Conference Centre premises.

    SECURITY: During setup hours GLHA Team members and volunteers watch over merchandise. Overnight, Paroquet Springs Conference Centre is closed and securely locked. Neither Paroquet Springs Conference Centre nor the Greater Louisville Hamfest Association assume responsibility for the damage or loss of any merchandise or articles left unattended in the facility prior to, during, or following a function.

    PHOTOS: Paroquet Springs Conference Centre has the express right to take any photographs of this event for purposes of convention business promotion.

    SIGNAGE: Decorations, signs, banners, etc. may not be taped, nailed, stapled or otherwise fastened to the ceiling, walls, doors, or painted surfaces of columns.

    MERCHANDISE RESTRICTIONS: The displaying or selling of "adult material" at the show is strictly prohibited.

    FUNDRAISING: Raffle tickets may be sold by non-profit organizations (such as amateur radio clubs) for fundraising. Prize(s) must be clearly displayed by the organization. Winner(s) must be selected and announced prior to the 1:15pm Major Prize drawings. The organization is solely responsible for the drawing(s) and awarding of the prize(s).