Greater Louisville Hamfest 2016 Space & Setup Information

I'm having fun at the Greater Louisville Hamfest 2016! INDOOR SPACE: Price to be determined based on the cost of table rentals.
(Must be registered and paid for by Saturday, August 27, 2016.)

  • Each space includes one 8-foot by 3-foot table. (Cost for a space is the same without a table.)
  • All spaces have electricity. An extension cord is required - outlets may be up to 40 feet away.
  • Table locations will be determined based on reservations. Special location requests will be considered, but cannot be guaranteed.
  • An admission ticket is required for each participant. Admission tickets are $7 each (with one Extra Prize Ticket) in advance or $8 each day of show.

  • Indoor Space Deadline: Saturday, August 27, 2016. Payment in full must be received for indoor spaces by Saturday, August 27, 2016. Spaces will not be reserved without payment.
  • After the deadline, spaces with tables and electricity are not guaranteed and, if available, the unassigned table(s) and location(s) are on a first-come, first-served basis only.
  • Space assignments are determined after payment is received. Previous years' vendors will receive priority locations. Indoor spaces may be in an island (10 or more tables only), in a row, or on an end or corner. Specific locations cannot be guaranteed, but we will try to accommodate everyone the best we can. Early registration helps ensure requested locations.
  • Send your order, payment and a self-addressed stamped envelope to:

    Greater Louisville Hamfest Association
    P.O. Box 34444
    Louisville, KY 40232-4444


    To confirm your order was received, go to or click on the dark blue Ticket/Space Confirmation button on our website menu at the top of each page.


  • Setup is Friday, September 9, 2016 from 1:30pm - 9:00pm and Saturday, September 10, 2016 from 6:00am - 7:45am. Personnel will not be available for early setups. Do not plan on setting up other times than specified.
  • Overhead Loading Dock Door Limitations: 10 feet wide by 9 feet high.
  • IMPORTANT: Vehicles cannot be driven into the facility. Bring a hand truck, cart, dolly or other device for loading and unloading merchandise. Many need to setup and overhead doors cannot be blocked for extended periods.
  • Vehicles and trailers are not allowed inside the facility during the event.
  • GLHA has one platform hand truck available for use. There is no fee for using the hand truck.
  • Only paid, registered indoor vendors are allowed inside the Salt River Room during setup. The indoor portion of the hamfest will not be open to the general public until Saturday at 8:00am.

  • OUTDOOR TAILGATING: $5 per Parking Space

  • Each space is a single parking space for a car. Additional or larger spaces for trailers, campers, et cetera will need to pay appropriately based on parking spaces used. Hamfest workers will determine this.
  • Registration for spaces may be in advance, but is not necessary. Spaces may be purchased day of show, subject to availability. Spaces are limited.
  • An admission ticket is required for each participant. Admission tickets are $7 each (with one Extra Prize Ticket) in advance or $8 each day of show.

  • Setup is on Saturday, September 10, 2016 beginning at 6:00am. There is no setup on Friday. Personnel will not be available to assist with early setups outside. Early tailgating setups are not recommended.


    PARKING: All parking is free of charge and designated handicapped parking is provided. Heavy equipment, i.e. semi trailers or storage trailers, will not be allowed in the parking area. Parking is not allowed in the Conference Centre fire lane/loading door area.

    OVERNIGHT CAMPING: Free overnight camping is available at the Conference Centre parking lot. There are no hookups available and dumping is not allowed.

    COMPLIANCE WITH LAWS, RULES AND REGULATIONS: Indoor Space and Outdoor Tailgating participants agree to comply with all laws, regulations and ordinances, whether Federal, State and/or municipal regarding all of its activities in the Premises and regarding all of its installations, displays and exhibitions in the Premises. Special Attention: No Smoking in the Conference Centre. No Food, Beverage or Alcohol may be brought in or removed from the Centre.

    FOOD & BEVERAGES: Food and beverage sales by anyone other than Paroquet Springs Conference Centre are not permitted on the premises.

    LIQUOR LICENSE: The Conference Centre has a liquor license for convention or tradeshow activities. Under no circumstance can alcoholic beverages be brought into or onto Paroquet Springs Conference Centre premises.

    SECURITY: During setup hours GLHA Personnel and volunteers watch over merchandise. Overnight the Paroquet Springs Conference Centre is closed and securely locked. Neither Paroquet Springs Conference Centre nor the Greater Louisville Hamfest Association assume responsibility for the damage or loss of any merchandise or articles left unattended in the Centre prior to, during, or following a function.

    PHOTOS: Paroquet Springs Conference Centre has the express right to take any photographs of your event for purposes of convention business promotion.

    SIGNAGE: Decorations, signs, banners, etc. may not be taped, nailed, stapled or otherwise fastened to the ceiling, walls, doors, or painted surfaces of columns.

    MERCHANDISE RESTRICTIONS: The displaying or selling of "adult material" at the show is strictly prohibited.

    FUNDRAISING: Raffle tickets may be sold by non-profit organizations, such as amateur radio clubs. The prize must be clearly displayed by the organization and the winner must be selected and announced prior to the end of the hamfest. The organization is solely responsible for the drawing and awarding of the prize.